Journal Processing Tab

The Post Dates section displays the dates when transactions can be posted.

1. Select a Minimum date, which is the first date on which transactions can be posted. The Minimum date must be less than the Maximum Future date. The Minimum Date, in conjunction with the date selected in the Maximum Future field, provides a bracket for all financial transactions. A date is required in this box.
2. Select a Maximum Future date, which is the last general ledger date on which transactions can be posted. The date must be greater than or equal to the date entered in the Minimum field. A date is required in this box.
3. Select the Post Journals Prior to Minimum check box to indicate that the minimum post date entered can be overridden. The default is cleared.

The Processing Options section displays the journal processing options.

1. If journal processing is done in a central location, the Centralized Journal Processing Department box displays the department code of the journal processing department. Select a department which is used on the “Journal” page.

   If entered, all journals from the sub ledger will be assigned to this central department. If not defined, the post may make multiple journals, one for each department specified on a receipt batch.

2. Select the Allow Changes to Approved Journals check box to indicate that modifications can be made to approved journals.
3. Select the Journal Processing Validation and Approval Sequence for the method by which journals are validated and approved. The default is Require Approvals for Validation. The available options are:
   • Require Approvals for Validation–If selected, the journal must be fully approved before it can be validated.
   • Require Validation for Approvals–If selected, the journal must be validated before it can be approved.
   • Require No Dependencies–If selected, added journals can be validated and approved in any sequence.
4. Select the Track Prior Year Activity check box to indicate the system allows users to code certain transactions as prior fiscal year’s activity.
5. Select a Default Prior Year Activity Setting to indicate whether prior year activity tracked by the system should, as a default, be included, excluded, or only included on reports and in the G/L inquiries. The available options are: Include, Exclude, and Only Include. 

The Investment Distribution Journal Defaults section displays the defaults used when calculating investment distribution earnings and the journals based on those calculations.

1. Select one of the following Distribution Calculation Methods:
   • Ending Equity Balance–uses the ending balance as of the Calculation Period End Date of the G/L accounts included in the investment distribution process to determine the prorated amount.
   • Average Equity Balance–adds the balance as of the Calculation Period Start Date to the balance as of the Calculation Period End Date, divides the amount in half and uses the average of the starting and ending balances to calculate the prorated amount.
   • Dollar Day Average–based on the balance in each account and what it represents in terms of the overall available cash for each day in the date range selected, this method allocates the interest per day. Dollar Day Average is the most complex and precise method of the three.
   • Custom–in situations where one of the above three methods do not meet your needs, you have the option to select a Custom Investment Distribution Method. Review this option with your Tyler Technologies Professional Services Manager, because custom coding and extra costs may be incurred.
2. If you want negative equity balances to be included in the distribution calculation, select the Include Negative Equity Balances in Calculations check box. Accounts with negative balances are charged negative interest. If you do not want to include negative equity balances in the calculation, any negative number is treated as zero, and nothing is distributed to the account.

1. Select an Offsetting Fund, which acts as the offsetting fund through which all offsetting transactions are cleared. The fund must be a valid organization 1.
2. Select a Due to Account, which is the account within each affected fund (organization 1) that is used to record the Due To transaction amount.
3. Select a Due From Account, which is the account within each affected fund (organization 1) that is used to record the Due From transaction amount.

1. Select a Soft Close Purchase Orders value, which is the journal reference text that will display on system generated soft close purchase orders at year end.
2. Select a Soft Close Funds value, which is the journal reference text that will display on system generated soft close funds at year end.